Notice of Privacy Practices
Last updated: April 29, 2020
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
This Notice of Privacy Practices (“Notice”) applies to VidaCheck, LLC and its affiliate Quansys Biosciences, Inc. (“Quansys”). VidaCheck, LLC and Quansys are collectively referred to as “VidaCheck” in this Notice. VidaCheck, LLC (“VidaCheck”) is in the business of providing serological antibody tests to companies and individuals for personal use. Individuals sign up online to receive these testing services and provide us with the necessary consents and approvals. VidaCheck’s affiliate, Quansys, performs the lab testing and analysis of the serological antibody tests, and then provides the results to VidaCheck to distribute to the individual customers.
VidaCheck respects the privacy of your protected health information or “PHI” and is committed to protecting it. VidaCheck is also required by law to maintain the privacy of your PHI under the Health Insurance Portability and Accountability Act of 1996 and regulations promulgated thereunder (“HIPAA”) and other laws and regulations protecting your PHI. HIPAA also requires VidaCheck to provide you with notice of our legal obligations and privacy policies and procedures relating to your PHI.
Changes to this Notice
VidaCheck is required by law to abide by the terms of this Notice. However, this Notice and our privacy practices may be changed at any time, and those changes may apply to information already in VidaCheck’s possession at the time of change. If this Notice is revised, we will post the new version on our website, which you may view at https://www.vidacheck.com/privacy-policy/ or http://www.quansysbio.com/privacy-policy. We will also provide a current copy of this Notice to you upon request, in electronic or paper form.
At VidaCheck, we are required by law to maintain the privacy and security of your PHI, and we are committed to safeguarding the privacy and confidentiality of your PHI to the full extent required by law. VidaCheck and its service providers utilize secure technologies to protect your personal information, including password protection, restricted system access to personal information, encryption and other industry-standard security measures. However, no security measures are perfect or impenetrable, and VidaCheck cannot guarantee that the information submitted to, maintained on, or transmitted from its systems will be completely secure. VidaCheck is not responsible for the circumvention of any privacy settings or security measures contained on the VidaCheck website by any users or third parties.
We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information. We are required to follow the duties and privacy practices described in this Notice and to give you a copy of it. We will not use or share your PHI other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.
Your Protected Health Information (PHI)
We collect your PHI when you (or your parent or guardian or an individual authorized by you individual) registers an account with us and fills out the requested information, when you use our services, and when you otherwise transact business with or communicate with VidaCheck or its affiliate, Quansys. We also generate PHI for you when we perform serological antibody testing on a sample you or an authorized individual has provided to us.
Your Rights Relating to Your PHI
You have certain rights with respect to your PHI, including the PHI of children or minors for whom you are the parent or legal guardian. This section explains your rights and some of our responsibilities to help you. If you have questions or would like to exercise any of these rights, please contact us using one of the methods in the “VidaCheck’s Contact Information” section at the end of this Notice.
- Get an electronic or paper copy of your PHI: You can ask to see or get an electronic or paper copy of your PHI that we have. Upon request, we will provide a copy or a summary of your PHI that is in our possession, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
- Ask us to correct your PHI records: You can ask us to correct the PHI or other personal information that you think is incorrect or incomplete. We can refuse for a reasonable cause, such as that the information is prohibited from inspection by law or we believe the information is currently complete and accurate. If we refuse your request, we will inform you of the reason why within 60 days.
- Requesting specific methods of confidential communications: You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address. We may require such requests to be made in writing, or make it conditional on providing us an alternative address or other method of contact. We will endeavor to comply with reasonable requests to receive communications of PHI from us by alternative means or at alternative locations.
- Ask us to limit our use or sharing of your PHI: You can ask us not to use or share your PHI for certain purposes, such as not sharing it with other people that were previously authorized, or with public health officials. We are not required to agree to your request. For example, in connection with performing serological antibody testing, VidaCheck, LLC must share PHI with its affiliate, Quansys. We will not accept a request to restrict uses or disclosures of PHI that are otherwise required by law.
- Get a list of those with whom we’ve shared your PHI: You can ask for a list (accounting) of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why. Such disclosures will include the date of each disclosure, the name and, if known, the address of the entity or person who received the information, a brief description of the information disclosed, and a brief statement of the purpose and basis of the disclosure. We are not required to provide accountings of disclosures that we made for the following purposes: (a) payment and healthcare operations, (b) disclosures pursuant to your authorization, (c) disclosures to you, (d) for a facility directory or to persons involved in your care, (e) for national security or intelligence purposes, or (f) to correctional institutions. We’ll provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.
- Get a copy of this privacy notice: You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.
- Choose someone to act for you: If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your PHI. We will make sure the person has this authority and can act for you before we take any action.
- File a complaint if you feel your rights are violated: VidaCheck wants to hear from you if you have any questions, concerns or complaints about the privacy of your PHI. You can complain by contacting us using the information in the “VidaCheck’s Contact Information” section at the end of this Notice. You can also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting hhs.gov/ocr/privacy/hipaa/complaints/. We will not retaliate against you for filing a complaint.
Uses or Disclosures of Your PHI
VidaCheck typically uses or shares your PHI in the following ways.
- Performing serological antibody testing and sharing your test results with you and other authorized persons. Authorized persons may be your parent, legal guardian, or another individual you have authorized to receive your test results.
- Running our business: We use your PHI and share it between Quansys and VidaCheck, LLC for purposes of providing services and running our business.
- Treatment: We may share your PHI with healthcare professionals who are treating you.
- Aggregated and de-identified data. We may anonymize your PHI to create statistical data or system usage data, by removing all personal identifiers and/or aggregating your PHI with other’s so that it is not identifiable as to you or any other particular person. Such de-identified data may be retained and used by VidaCheck to improve its products and services and for other proper purposes, including providing aggregated and de-identified data to public health officials, scientific entities, or other third parties, provided that such disclosure and use is permitted by applicable laws.
- Public health and research: We can use or share your information for public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information see: hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html.
- Complying with the law: We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.
- Responding to organ and tissue donation requests: We can share health information about you with organ procurement organizations.
- Working with a medical examiner or funeral director: We can share health information with a coroner, medical examiner, or funeral director when an individual dies.
- Addressing workers’ compensation, law enforcement, and other government requests: We can use or share health information about you:
- For workers’ compensation claims
- For law enforcement purposes or with a law enforcement official
- With health oversight agencies for activities authorized by law
- For special government functions such as military, national security, and presidential protective services
- Responding to lawsuits and legal actions: We can share health information about you in response to a court or administrative order, or in response to a subpoena.
VidaCheck will normally use and/or disclose only the minimum amount of information that is necessary to perform certain activities. However, this “minimum necessary” policy does not apply when you or another health care provider involved in your care requests information when information disclosure is required by law or when you authorize the disclosure.
VidaCheck’s Contact Information
If you have any questions about this Notice or your PHI that we hold, would like to exercise any of your rights relating to your PHI, or have any complaints, please contact us:
Attn: Privacy Officer
365 N 600 W
Logan UT, 84321